Plant Administrative Assistant in Charlotte, NC at Mauser Packaging Solutions

Date Posted: 7/17/2020

Job Snapshot

Job Description

Plant Name: Charlotte NCG

Requisition ID:004875--Recon


Mauser Packaging Solutions is a global leader in solutions and services across the packaging lifecycle, providing large and small metal, plastic, fiber and hybrid packaging worldwide to companies in industries from food, beverage, personal care and pharmaceuticals to chemicals, petrochemicals, agrochemicals and paints. Bringing together the very best of its four legacy companies— BWAY, MAUSER Group, NCG and ICS—Mauser Packaging Solutions offers its customers true sustainability at scale.

Basic Function:

The focus of this role will be to provide Administrative support to the facility.

Responsibilities:

  • Greet all incoming visitors; assign name badges and safety equipment, as applicable.
  • Manages the switchboard, answer all telephone calls and directs the caller to the appropriate individual/location.
  • Receives sorts and distributes incoming mail. Stamp and sort all outgoing mail.
  • Provide day to day support to Plant Manager & Production Manager. This includes, but is not limited to: Maintaining and generating weekly and monthly plant production and OEE reports, generating weekly plant and maintenance employee overtime reports, maintaining the Attendance Point System database for union plant employees and generate weekly and monthly reports, creating PowerPoint presentations to communicate employee postings and news
  • Keep all employee communication boards up to date and organized including federal and state postings.

Production Support Duties

  • Printing out work orders
  • Reporting daily production
  • Putting data from multiple sources together on a spreadsheet, making graphs of data, putting together Power Point presentations, and other varied admin tasks.
  • working hands-on and on the production floor with the production supervisors to coordinate orders.
  • Responsible to confirm work orders are released correctly and any issues are resolved quickly.
  • Will be required to work with an offsite Customer Service Representative and HR Manager to communicate order status, send or receive documentation, perform HR tasks, perform special admin task, or troubleshoot issues.

 Accounts Payable Duties:

  • Codes and Enters invoices
  • Completes 3 way match
  • Resolves any errors with receipts (unmatched report)
  • Reconciles any price difference from PO and invoice
  • Maintains records for AP
  • Prepares documents for controller to prepare month-end accruals (req. forms/packing slips without invoices etc.)
  • Communicate payment information to vendors as requested
  • Completes orders for all office supplies and janitorial supplies as well as any misc. items needed for plant
  • Restock breakroom and office supplies.
  • Maintains capital files
  • Checks production entered against production reported
  • Signs for packages
  • Signs vendors and visitors in/out as needed
  • Other duties as assigned by Manager

 

Job Requirements

Requirements:

  • High School diploma required. Associates or Bachelor’s degree preferred.
  • Minimum of 1-2 years of administrative experience, preferably in manufacturing or warehouse environment.
  • Proficient in Microsoft Office Suite: Outlook, WORD, Excel and PowerPoint.
  • Must have strong oral and verbal communication skills. Possess exceptional interpersonal communication skills
  • Conflict resolution and problem-solving skills.
  • Good organizational, planning and follow up skills
  • Ability to work in a fast-paced changing environment.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Good troubleshooting skills
  • Prefer candidates with order scheduling and data collection experience.
  • Basic mathematical skills used to add, subtract, multiply, divide, and use decimals and fractions
  • Ability to perform work in a mature and professional manner, demonstrate personal responsibility, and perform all assigned duties
  • Ability to work independently on assigned tasks, as well as to accept direction on given assignments
  • Working knowledge of MS office and exceptional computer skills
  • Must be able to sit for extended periods of time

EOE

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